Draft for legal review
This privacy policy is a clearly labeled launch placeholder and must be reviewed by the organization’s legal representative before production launch.
Information collected
Contact details, audition selections, shirt size, emergency-contact details, optional notes, authentication details, and payment status may be processed to deliver requested services. Payment card data is handled directly by Stripe and is not stored by this website.
Registrants under 18
Valley Indoor Percussion is a youth performing-arts program, and many registrants are minors. The audition registration form asks the person submitting it to confirm they are the registrant or the registrant’s parent or legal guardian. The organization has not yet finalized a formal policy for verifying age or guardianship, or for handling requests specific to a minor’s information; this must be defined and reviewed by counsel before launch.
Cookies
This site does not use advertising or analytics cookies and does not load third-party tracking scripts. When member or staff sign-in is configured, Clerk sets a strictly necessary session cookie required to keep an authenticated user signed in; it is not used for tracking or advertising. No cookie-consent banner is currently shown because no non-essential cookies are set. This determination should be re-checked by counsel if analytics, advertising, or additional third-party embeds are added later.
Service providers
The configured application uses Stripe for payments, Supabase for application records and private files, Resend for payment email, Formspree for contact-form delivery, and Clerk for protected member and staff accounts.
Data retention and deletion requests
The organization has not yet approved formal retention periods for registration, payment, or contact records. To request a copy of your information, a correction, or deletion, use the contact form and select “Privacy / Data Request” as the subject, or email the team directly. Requests are reviewed manually; some information (for example, payment records required by Stripe or for financial recordkeeping) may need to be retained for a period even after a deletion request.
Contact
Use the contact form for privacy-related questions. The organization must approve retention, correction, and deletion procedures before launch.